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accounting Which date to record for a transaction? Personal Finance & Money Stack Exchange

In other words, it’s when the card issuer has processed the transaction and recorded it on your account. Charges that have been approved by the issuer may show up right away as “pending,” but not be included in your balance. On the other hand, some credit card issuers do show your balance adjusted for pending transactions. Either way, if the transaction doesn’t have a post date, it’s still processing.

Posting is part of the clearing and settlement process in credit card transactions. Settlement refers to the stage when the merchant gets their payment from the card issuer, while clearing involves all of the steps leading up to that. For instance, if you purchase groceries on October 8, you’ll see a pending or pre-authorized charge in your online transaction history right away. The credit card issuer has already received some information about the transaction for authorization, but is still waiting for the merchant to submit the transaction for payment. Your credit card payment due date is the most important date to remember, because you’ll face consequences if you forget.

Similarly, bank A will have the transaction marked as “pending” initially. Bank B won’t have a corresponding transaction at all, until later; they’ll have it “pending” too, until they confirm the transfer. Then (probably at different times from each other) the banks will each mark the corresponding transactions “cleared”. However, once the amount is added to the cardholder’s balance it will start accruing interest unless the cardholder pays their balance off before the end of the grace period. With cash advances, interest begins accruing as of the credit card post date. The Federal Trade Commission states that “the issuer must mail your bill at least 14 days before the due date so you’ll have enough time to pay,” for cards with grace periods.

Which Date Appears on Your Monthly Credit Card Statement?

For my personal financial accounts, I use whatever I think makes sense at the moment which, for me, is almost always to use the earlier date. Transfer €100 from Bank A to Bank B, Bank A’s statement dates the transaction on 20 September, but Bank B dates it as coming in on 22 September. The bank probably have that transaction marked as “pending” on 30 September, and “cleared” on 2 October. Personally, I use the earlier date in Quicken so that it looks like I lose money earlier. This isn’t 100% accurate, but it keeps me from thinking my accounts have more money than they would otherwise have. The bookkeeping software that I use doesn’t seem to allow for this “transfer time” between accounts.

  • IBM (International Business Machines) is the company known as Big Blue.
  • In banking, the date a transaction appears in the account is also referred to as the transaction date, although it is not necessarily the date on which the bank clears the transaction and deposits or withdraws funds.
  • However, once the amount is added to the cardholder’s balance it will start accruing interest unless the cardholder pays their balance off before the end of the grace period.
  • The date on which the transaction is posted does not affect when the activity actually occurred.
  • You’ll want to use the transaction date since it’s the day the transaction is created.
  • Posting is part of all types of credit card transactions, including purchases, payments, refunds, and chargebacks.

The Fair Credit Billing Act gives you 60 days to dispute a charge. Then, as long as you haven’t canceled the transaction, the merchant asks the credit card issuer to send funds for the purchase. Unlike credit card authorization, this process, referred to as payment settlement, doesn’t happen in real time. Instead, batches of transactions are sorted out between the merchant, credit card processors, and your credit card issuer, typically at the end of each day. The credit card post date is the date a transaction is applied to your account balance.

In some cases, it may post right away, in which case the transaction date and the post date will be the same. However the post date is often a day or more after the transaction date. The posted date can be especially important for credit card accounts. Credit cards frequently come with introductory offers and terms, and you’ll need to track when these offers end. Offers may include balance transfer offers, introductory interest rate offers, and sign-up offers.

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Credit card dates you need to keep in mind can help you avoid late fees and avoidable interest payments, as well as get a better handle on your credit. Here are the most important dates to know and understand, and what each one means. Regular way transactions settle on the second business day after the trade date, which is referred to as T+2.

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In the financial world, there are many different dates to be aware of as they play a different role in the ownership process. The date at which a trade occurs is always known as the transaction date. However, the transaction date is not necessarily the date at which the seller receives payment.

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One exception, however, is when the cardholder makes their payment to the credit card issuer. If the cardholder pays too close to the due date, their payment may not post in time, and they can be subject to late fees and even see their credit score take a hit. Sometimes when you purchase something on your credit card, your credit card company will list the transaction as “pending” right away but it may not be added to your balance. Other credit card issuers may show the added balance for a pending transaction right away; it depends on the issuer. Either way, if the transaction does not have a post date, then it is still pending. Posting is one of the many steps in a typical credit card transaction and the point at which money changes hands.

Feel free to get back here if you have any other concerns about importing transactions to your QBSE account. I think in most of the cases it will be the Posting date and this is also the standard value of this field when you create a new report setup. But in case of Moving average you can use the option for Transaction time. In the quantities presented now, the inventory adjustment journal is taken into the calculation, because the Posting date is part of the selected date interval of the report. Ledger is a command-line double-entry accounting tool that has inspired dozens of clones and a great ecosystem for tracking and analyzing finances, commodities, time tracking, and more. For cash withdrawals and deposits, I’d just use the date when you make the withdrawal, since that is the day from which the money is available in the new location rather than the old one.

Which date to record for a transaction?

Most securities, including stocks and corporate bonds, settle this way. However, U.S. government securities have a regular way settlement of T+1. With some transactions, it is possible to specify a desire to settle on the same what is capital definition types and structure day as the trade. As financial transactions have multiple steps, they have multiple dates that mark the process. Clearing is the full process of a transaction, from the moment parties commit to a transaction through settlement.

The clock often starts when your application is approved, not when you actually receive your card. In QBSE, importing CSV files can be done using a 3-column (Date, Description, and Amount) or 4-column (Date, Description, Credit, and Debit) format. You’ll want to use the transaction date since it’s the day the transaction is created. However, I’d recommend seeking advice from your accountant to verify which date is appropriate to use. In general, the date that a transaction posts to their account, as opposed to the date the transaction actually took place, will be of little consequence to the average cardholder. Julia Kagan is a financial/consumer journalist and former senior editor, personal finance, of Investopedia.

The account holder’s available funds will be reduced as a result of a debit card transaction. The account holder will often see the transaction displayed as a “pending transaction” for both debit and credit card accounts. The post date will be used by most issuing banks as the last date on an account holder’s monthly statement. It is also important to ensure that a credit card payment post date occurs before the card’s monthly due date to avoid any late fees. Usually, the credit card issuer will inform a user of the date that payment will post to their account. The post date is important because it determines whether the credit card issuer will consider a payment to be on time.